For Sections/Events

Who is this for?

Faculty, administrative staff, teaching staff, and students

• Sections: Department coordinators can submit preferences for your mandatory scheduled timed sections. If you do not submit your preferences by the deadline please contact the classrooms office to see if a classroom can be provided. Late room requests will only be possible after all other courses and sections have been assigned rooms. To ensure consistency, minimize student time conflicts, and optimize course availability, all classes scheduled in Registrar controlled FAS classrooms must adhere to compliant meeting times as defined by the FAS Schedule.
• Events: Use RoomBook to request FAS space for events.
  • NOTE: RoomBook typically opens at the beginning of each term for events. Advance reservations cannot be placed except via the FAS Long Term Template, which has access to limited spaces and are not guaranteed.
  • RoomBook access is automatically provided to all FAS and SEAS faculty, staff, and students upon active employment or enrollment. If you cannot login to RoomBook, or do not have the access you need, please email EMS Admin. RoomBook requests prevent others from requesting the same space, so you should release any rooms you are no longer using.

To ensure consistency, minimize student time conflicts, and optimize course availability, all academic requests scheduled in Registrar controlled FAS classrooms must adhere to compliant meeting times as defined by the FAS Schedule.

Compliance with Designated Times:

• All courses, including lectures, labs, discussions, and other instructional activities, must begin at the designated start times.
• Classes may not be scheduled during official pass times.

Section Requests in FAS Spaces:

• If a section request is made for an FAS Registrar scheduled classroom, it must follow the established compliant meeting times, regardless of whether the course is mandatory or elective.

Purpose:

• Ensures proper pass time between classes.
• Helps decompress the FAS schedule.
• Reduces scheduling conflicts for students.
• Increases student access to a broader range of course options.

If you have any questions regarding this policy or need clarification on compliant meeting times, please reach out.

Courses can submit preferences for mandatory scheduled timed sections. If you need a classroom for your section please contact the classrooms office. All sections (discussions, labs, etc.) must begin at approved FAS start times. 

1. Enter your compliant schedule in my.Harvard by the courses deadline. Make sure your course sections are built and scheduled in my.Harvard.
2. Enter your classroom area preferences for Sections in EMS by the preferences deadline. Indicate sections' general area preferences in EMS (example: Harvard Yard, Extended Yard, etc.). Only primary component preferences will be prioritized - sections will be assigned classrooms based off of enrollment and space availability.
3. If you miss the preferences deadline please email classrooms@fas.harvard.edu.

Preferences are not room reservations. You are not guaranteed a specific room even if you add it to your preferences.

1. Use RoomBook to request FAS space for events.
2. Use the online inventory of FAS classrooms to identify the right space.
3. Review room request instructions or watch the “How to Request Space Using Roombook” video.
4. Submit your space request using RoomBook.
5. Select "FAS" and log in using your Harvard Key.
   • FAS - Academic Request: To request course-related events like quizzes, midterms, Disability Access Office accommodations, office hours, and film screenings, use the “FAS- Academic Request” reservation "template" in Roombook.
   • FAS - Event Request: To request non-course-related events like one-time lectures, socials, film screenings, staff meetings, and guest speakers, use the “FAS- Event Request” reservation "template" in Roombook.

Food is not permitted in FAS classrooms.

EMS Roombook
 

FAS Education Support Services

FAS Allston Campus 
Classrooms Guide