For Sections/Events

About space for sections/events

• Sections: Beginning in Spring 2024, department coordinators can submit preferences for your scheduled timed sections. If you do not submit your preferences by the deadline please contact the classrooms office to see if a classroom can be provided. Late room requests will only be possible after all other courses and sections have been assigned rooms.
• Events: Use RoomBook to request FAS space for events.
  • NOTE: RoomBook typically opens at the beginning of each term for events. Advance reservations cannot be placed except via the FAS Long Term Template, which has access to limited spaces and are not guaranteed.
  • RoomBook access is automatically provided to all FAS and SEAS faculty, staff, and students upon active employment or enrollment. If you cannot login to RoomBook, or do not have the access you need, please email EMS Admin. RoomBook requests prevent others from requesting the same space, so you should release any rooms you are no longer using.

Classroom Space for Sections

 Spring 2024 Classroom Assignments (Harvard Key is required for access)

Beginning in Spring 2024, courses can submit preferences for your scheduled timed sections. If you need a classroom for your section please contact the classrooms office. All sections (discussions, labs, etc.) must begin at approved FAS start times. 

1. Enter your compliant schedule in my.harvard by the courses deadline. Make sure your course sections are built and scheduled in my.harvard.
2. Enter your classroom area preferences for Sections in EMS by the preferences deadline. Indicate sections' general area preferences in EMS (example: Harvard Yard, Extended Yard, etc.). Only primary component preferences will be prioritized - sections will be assigned classrooms based off of enrollment and space availability.
3. If you miss the preferences deadline please email classrooms@fas.harvard.edu.

  Preferences are not room reservations. You are not guaranteed a specific room even if you add it to your preferences.

Request space for events

1. Use RoomBook to request FAS space for events.
2. Use the online inventory of FAS classrooms to identify the right space.
3. Review room request instructions or watch the “How to Request Space Using Roombook” video.
4. Submit your space request using RoomBook.
5. Select "FAS" and log in using your Harvard Key.  
   • FAS - Academic Request: To request course-related events like quizzes, midterms, Disability Access Office accommodations, office hours, and film screenings, use the “FAS- Academic Request” reservation "template" in Roombook.  
   • FAS - Event Request: To request non-course-related events like one-time lectures, socials, film screenings, staff meetings, and guest speakers, use the “FAS- Event Request” reservation "template" in Roombook.