Training and Support


The FAS Registrar's Office offers over 60 training sessions and workshops to assist faculty and staff throughout the academic year. We also host office hours and walk-in labs in order to provide customized assistance. All of our training sessions are free and can typically be completed in under 2 hours. Most sessions are held in our office on the 4th floor of the Smith Campus Center.

Trainings are generally hosted around the same time each year to align with key dates and deadlines. If you are interested in receiving emails about our training sessions, please subscribe online.

View our Training Calendar

Resources and Documentation

Books
Visit our Sharepoint site to access helpful resources and documentation.

 

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FERPA

FERPA Training (Online)


Duration: 30 minutes
Recommended for: Anyone who works with student information

If you are unable to attend our in-person training or would like to refresh your knowledge of FERPA, you can now access a short training through the Harvard Training Portal.

Launch the Training

FERPA Training (In-Person)


Duration: 1 hour
Recommended for: Anyone who works with student information

The Family Educational Rights and Privacy Act (FERPA) is the federal law governing privacy and access of student records. If you teach, support, advise, or otherwise interact with students and student information then you need to know the basics of FERPA.

AY 2018-2019 Training Dates:

AY 2019-2020 Training Dates:

 

 

Courses

Curriculum Management 101 Training: Intro to my.harvard and Curriculum Management


Duration: 2 hours
Recommended for:  New Catalog Coordinators

This training provides an overview of my.harvard for Catalog Coordinators who are new to their position as well as those who would like to refresh their skills. You will learn how to create a course, schedule a new course, determine whether you need a course roll, (un)bracket a course, and (in)activate a course.

AY 2019-2020 Training Dates:

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    Curriculum Management 102: Schedule of Classes Activities/Rolled Class Checklist


    Duration: 2 hours
    Recommended for: Catalog Coordinators

    This course teaches Catalog Coordinators how to make changes to courses in the course catalog, change a class’s details in the schedule of classes, and adjust class associations. We will review the timeline of activities and how to use the coordinator checklist.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    Multi-Component Course Set Up


    Duration: 1.5 hours
    Recommended for: Catalog Coordinators

    In this course, you will learn how to set up courses with a primary and seconday component, in addition to, how to number sections. The course will also cover information about class association. 

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    How to Set Up Full Year Courses


    Duration: 1.5 hours
    Recommended for: Catalog Coordinators

    Departments should carefully consider the set up of former full year courses. Designating a course as indivisible or divisible has serious impacts on grading, credit value, repeat for credit rules, and enrollment process. In this training you will learn about each course type. We will also review how each course should look in the catalog view, schedule of classes view, and transcript view.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    Courses Open House


    Duration: 2 hours
    Recommended for: Course Instructional Staff

    Debrief the semester with our staff and review the upcoming academic schedule as it relates to the Course Catalog.

    AY 2019-2020 Training Dates:

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    FAS Curriculum Workcenter Training


    Duration: 1.5 hours
    Recommended for: Catalog Coordinators

    The FAS Curriculum WorkCenter is a tool built in the admin side of my.harvard in order to consolidate the navigations most commonly used in the maintenance of curriculum at FAS. In this training, you will learn more about the WorkCenter and how to use the audits and reports tabs to address potential issues related to course and/or class set up, run reports, view data as it exists in your classes, and ensure accurate data.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    Alternative Course Set-Up Platforms Training


    Duration: 1 hour
    Recommended for: Catalog Coordinators

    In this training, you will learn how different course set-ups impact other platforms, such as Canvas (LMS), the Sectioning Tool, and Q-Evaluations. We will also review multiple strategies for managing your course across these platforms.

    AY 2018-2019 Training Dates:

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    Course Canvas Sites


    Duration: 1 hour
    Recommended for: Catalog Coordinators

    In this training, you will learn how to setup and access the course site, add/remove users, and upload course resources, such as a course syllabus or events to the site calendar. 

    AY 2019-2020 Training Dates:

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    Cross Listed vs. Combined Sections Training


    Duration: 1 hour
    Recommended for: Catalog Coordinators

    In this training, you will learn the difference between cross-listed and combined sections as well as how to set them up in my.harvard.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    Courses Office Hours


    Duration: 1 hour
    Recommended for: Catalog Coordinators

    Staff will be available to review your work and answer any questions you might have about courses. Office hours provide you with the opportunity to receive customized assistance.

    AY 2018-2019 Office Hours:

    AY 2019-2020 Office Hours:

     

    Sectioning

    Sectioning Tool Walk-In Labs


    Duration: 2 hours
    Recommended for:  Course Instructional Staff

    Meet with our staff to troubleshoot any issues with the sectioning tool and answer individual questions. All participants are expected to review sectioning instructions and video tutorials prior to attending so that our staff can provide customized support. Please bring a laptop to the session, as computers are not provided.

    AY 2018-2019 Training Dates:

     

    • January 30, 2019
    • 10:30am-12:30pm
    • Smith Campus Center 4th floor, small conference room
       
    • February 4, 2019
      1:00pm-3:00pm
      Smith Campus Center 4th floor, large conference room

    AY 2019-2020 Training Dates:

    Managing Advising Groups

    Managing Advising Groups Training


    Duration: 1 hour
    Recommended for:  House Administrators, Department Administrators

    Have you had a change in faculty dean or director of studies? Do you have a new ADUS in your department or a resident dean going on sabbatical? Department Administrators and House Administrators are welcome to this training to learn how to maintain the list of key leadership positions updated in my.harvard. Advising groups are the mechanism to give chairs, directors, deans, and administrators access to student records and related functions in my.harvard.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

    Time Enrollment

    GSAS Time Enrollment
     

    Duration: 30 minutes
    Recommended for:  Graduate Coordinators

    Learn how to enroll students in units of Time or department related coursework, research, independent study and teaching courses. We will cover how to  “quick enroll” for one-off students, and also “block enroll” for a list of students.

    AY 2018-2019 Training Dates:

    Start of Term

    Start of Term Refresher (Harvard College)


    Duration: 1 hour
    Recommended for: Resident Deans, Academic Coordinators, Undergraduate Program Coordinators

    In this training, you will learn about important dates associated with the beginning of the semester. We will also provide an overview of enrollment and the student portal including topics such as: Crimson Cart, class permissions, cross-registration, service indicators/holds, student bio information, address changes, and billing.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

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    Start of Term Refresher (GSAS)


    Duration: 1 hour
    Recommended for: Graduate Coordinators

    In this training, you will learn about important dates associated with the beginning of the semester. We will also provide an overview of enrollment and the student portal including topics such as: Crimson Cart, class permissions, cross-registration, service indicators/holds, student bio information, address changes, and billing.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

    Exams

    Final Exam Policies and Deadlines Training
     

    Duration: 1 hour
    Recommended for: Residential House Academic Coordinators

    Review the policies, procedures, and deadlines related to the upcoming Final Exam Period. This training will cover House responsibilities during final exams, as well as many of the frequently asked questions students raise regarding final exams. Topics include how and when to request AEO accommodations for a final exam, how to submit exam rescheduling requests, when an AdBoard petition is required to reschedule an exam, an overview of the In Absentia exam process, and procedures for handling student illness before and during final exams.

    AY 2018-2019 Training Dates:

    • March 26, 2019
      2:00-3:00pm
      Smith Campus Center 4th Floor, Small Conference Room

    AY 2019-2020 Training Dates:

    • October 22, 2019
      2:00-3:00pm
      Smith Campus Center 4th Floor, Small Conference Room
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    Graduation

    Graduation Refresher Training


    Duration: 1 hour
    Recommended for: Academic Coordinators, Undergraduate Program Coordinators, Graduate Coordinators

    In this training, we will review information about spring dates and deadlines, demonstrate how to use WorkCenters to run graduation-related reports, and discuss GradTracker statuses and department recommendations. We will also provide answers to the most common graduation-related questions that the FAS Registrar receives from students, houses, and departments.

    AY 2018-2019 Training Dates:

    Classrooms/EMS

    EMS Preference Setting Session


    Duration: 1.5 hours
    Recommended for: Course Planners

    During these sessions, we will review how to enter course room preferences for spaces controlled by the Registrar’s Office, your department-owned rooms, and department rooms that another school/department owns and has already confirmed; how to review the course room preferences you have entered; and how to edit course room preferences you have entered.

    AY 2018-2019 Training Dates:

    • June 11, 2019

    AY 2019-2020 Training Dates:

    • November 4, 2019

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    Preferences Office Hours


    Duration: 1.5 hours
    Recommended for: Course Planners

    Staff will be available to review your work and answer any questions you might have about setting preferences. Office hours provide you with the opportunity to receive customized assistance.

    AY 2018-2019 Office Hours:

    AY 2019-2020 Office Hours:

    Pass/Fail Forms

    Pass/Fail Training Session


    A quick step-by-step training session on processing pass/fail forms.

    Duration: 40 minutes
    Recommended for: Residential House Academic Coordinators

    In this training, you will learn about important dates associated with the beginning of the semester. We will also provide an overview of enrollment and the student portal including topics such as: Crimson Cart, class permissions, cross-registration, service indicators/holds, student bio information, address changes, and billing.

    AY 2018-2019 Training Dates:

    Summer School (Harvard College)

    Summer School for Harvard College Refresher


    Duration: 30 minutes
    Recommended for: Residential House Academic Coordinators, Resident Deans

    A quick refresher of Harvard College students taking courses at Harvard Summer School; their course selection, transferring credits, and student status.

    AY 2018-2019 Training Dates:

    AY 2019-2020 Training Dates:

     

    Suggest a Training

    If you need help with a specific topic that is not listed here, please complete our suggestion form. We welcome your feedback and will continue to expand our curriculum as needs arise.