Training and Support

The FAS Registrar's Office offers over 60 training sessions and workshops to assist faculty and staff throughout the academic year. We also host office hours and walk-in labs in order to provide customized assistance. All of our training sessions are free and can typically be completed in under 2 hours. Most sessions are held in our office on the 4th floor of the Smith Campus Center (Dunster Street entrance).

The 2019 training schedule will be available at the end of June. Trainings are generally hosted around the same time each year to align with key dates and deadlines.

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Exams

Final Exam Policies and Deadlines Training
 

Duration: 1 hour
Recommended for: Residential House Academic Coordinators

Review the policies, procedures, and deadlines related to the upcoming Final Exam Period. This training will cover House responsibilities during final exams, as well as many of the frequently asked questions students raise regarding final exams. Topics include how and when to request AEO accommodations for a final exam, how to submit exam rescheduling requests, when an AdBoard petition is required to reschedule an exam, an overview of the In Absentia exam process, and procedures for handling student illness before and during final exams.

2018-2019 Training Dates:

OCT
25
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Graduation

Harvard College Graduation Information Sessions


Duration: 1 hour
Recommended for: Academic Coordinators and Undergraduate Program Coordinators

In this training, we will review information about spring dates and deadlines, demonstrate how to use WorkCenters to run graduation-related reports, and discuss GradTracker statuses and department recommendations. We will also provide answers to the most common graduation-related questions that the FAS Registrar receives from students, houses, and departments.

2017-2018 Training Dates:

FEB
21
FEB
27
 
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Graduate School of Arts and Sciences Graduation Information Sessions


Duration: 1 hour
Recommended for: Graduate Coordinators

In this training, we will review information about spring dates and deadlines, demonstrate how to use WorkCenters to run graduation-related reports, and discuss GradTracker statuses and department recommendations. We will also provide answers to the most common graduation-related questions that the FAS Registrar receives from students, houses, and departments.

2017-2018 Training Dates:

FEB
22
FEB
28

FERPA

FERPA Training


Duration: 1 hour
Recommended for: Anyone who works with student information

The Family Educational Rights and Privacy Act (FERPA) is the federal law governing privacy and access of student records. If you teach, support, advise, or otherwise interact with students and student information then you need to know the basics of FERPA.

2018-2019 Training Dates:

SEP
14
FEB
08

Fall 2018 Schedule Change

Fall 2018 Schedule Change Open Houses
 

Duration: 1 hour
Recommended for: Faculty Chairs, Catalog Coordinators

The Office of Undergraduate Education and the FAS Registrar's Office will be hosting several Course Scheduling Open Houses to offer support and answer questions regarding the Fall 2018 Schedule Change

2017-2018 Training Dates:

FEB
22
MAR
15

Courses

Curriculum Management 101 Training


Duration: 2 hours
Recommended for:  New Catalog Coordinators

This training provides an overview of my.harvard for Catalog Coordinators who are new to their position as well as those who would like to refresh their skills. You will learn how to create a course, schedule a new course, determine whether you need a course roll, (un)bracket a course, and (in)activate a course.

2018-2019 Training Dates:

JUL
24
 
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Courses Open House


Duration: 2 hours
Recommended for: Course Instructional Staff

Debrief the semester with our staff and review the upcoming academic schedule as it relates to the Course Catalog.

2018-2019 Open Houses:

OCT
04

 

 
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Schedule of Activities/Roll Course Checklist Training


Duration: 2 hours
Recommended for: Catalog Coordinators

This course teaches Catalog Coordinators how to make changes to courses in the course catalog, change a class’s details in the schedule of classes, and adjust class associations. We will review the timeline of activities and how to use the coordinator checklist.

2018-2019 Training Dates:

OCT
17

 
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Multi-Compoment Course Set-Up


Duration: 1.5 hours
Recommended for: Catalog Coordinators

In this course, you will learn how to set up courses with a primary and seconday component, in addition to, how to number sections. The course will also cover information about class association. 

2018-2019 Training Dates:

NOV
06
 
 
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How to Set-Up Full Year Courses


Duration: 1.5 hours
Recommended for: Catalog Coordinators

Departments should carefully consider the set up of former full year courses. Designating a course as indivisible or divisible has serious impacts on grading, credit value, repeat for credit rules, and enrollment process. In this training you will learn about each course type. We will also review how each course should look in the catalog view, schedule of classes view, and transcript view.

2018-2019 Training Dates:

 
NOV
20

 

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FAS Curriculum Workcenter Training


Duration: 1.5 hours
Recommended for: Catalog Coordinators

The FAS Curriculum WorkCenter is a tool built in the admin side of my.harvard in order to consolidate the navigations most commonly used in the maintenance of curriculum at FAS. In this training, you will learn more about the WorkCenter and how to use the audits and reports tabs to address potential issues related to course and/or class set up, run reports, view data as it exists in your classes, and ensure accurate data.

2018-2019 Training Dates:

AUG
01

 

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Alternative Course Set-Up Platforms Training


Duration: 1 hour
Recommended for: Catalog Coordinators

In this training, you will learn how different course set-ups impact other platforms, such as Canvas (LMS), the Sectioning Tool, and Q-Evaluations. We will also review multiple strategies for managing your course across these platforms.

2018-2019 Training Dates:

DEC
12


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Course Canvas Sites 


Duration: 1.hour
Recommended for: Catalog Coordinators

In this training, you will learn how to setup and access the course site, add/remove users, and upload course resources, such as a course syllabus or events to the site calendar. 

2018-2019 Training Dates:

JUL
25


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Course Set-Up and Enrollment Services


Duration: 1 hour
Recommended for: Catalog Coordinators

In this training, you will learn how course set up impacts how students enroll in multi-component courses, full year courses, and combined sections.

2017-2018 Training Dates:

MAY
03


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Cross Listed vs. Combined Sections Training


Duration: 1 hour
Recommended for: Catalog Coordinators

In this training, you will learn the difference between cross-listed and combined sections as well as how to set them up in my.harvard.

2017-2018 Training Dates:

APR
11
    
 
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Check Schedule Compliance


Duration: 1 hour
Recommended for: Catalog Coordinators

In this training, you will learn how to verify that scheduled classes are in compliance with the new schedule by using the course balancing tool. Attendees are encouraged to bring a laptop. 

2017-2018 Training Dates:

JUN
21
 
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Courses Office Hours


Duration: 1 hour
Recommended for: Catalog Coordinators

Staff will be available to review your work and answer any questions you might have about courses. Office hours provide you with the opportunity to receive customized assistance.

2018-2019 Office Hours:
 

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Classrooms/EMS

EMS Preference Setting Sessions


Duration: 1.5 hours
Recommended for: Course Planners

During these sessions, we will review how to enter course room preferences for spaces controlled by the Registrar’s Office, your department-owned rooms, and department rooms that another school/department owns and has already confirmed; how to review the course room preferences you have entered; and how to edit course room preferences you have entered.

2018-2019 Training Dates:

OCT
09
OCT
10
NOV
05
 
 
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Preferences Office Hours


Duration: 1.5 hours
Recommended for: Course Planners

Staff will be available to review your work and answer any questions you might have about setting preferences. Office hours provide you with the opportunity to receive customized assistance.

2018-2019 Office Hours:

NOV
08
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Opening of Term

Opening of Term Training


Duration: 1 hour
Recommended for: Resident Deans, Academic Coordinators, Undergraduate Program Coordinators, Graduate Coordinators

In this training, you will learn about important dates associated with the beginning of the semester. We will also provide an overview of enrollment and the student portal including topics such as: Crimson Cart, class permissions, cross-registration, service indicators/holds, student bio information, address changes, and billing.

2017-2018 Training Dates:

JAN
17
JAN
18
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Sectioning

Sectioning Tool Overview and Course Demo


Duration: 1.5 hours
Recommended for:  Course Instructional Staff

All courses must reflect accurate student enrollment in my.Harvard for all class sections. The sectioning tool helps instructional staff move students among various enrollment sections and create or edit discussion, laboratory, or other class sections. This course reviews sectioning tool features and provides a live demonstration using a sample course. You will learn how to manually move students among sections, section students using a file upload, collect student preferences, and use models to auto-section students.

2018-2019 Training Dates:

AUG
28

 

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Sectioning Tool Walk-In Labs


Duration: 2 hours
Recommended for:  Course Instructional Staff

Meet with our staff to troubleshoot any issues with the sectioning tool and answer individual questions. All participants are expected to review sectioning instructions and video tutorials prior to attending so that our staff can provide customized support. Please bring a laptop to the session, as computers are not provided.

2018-2019 Training Dates:

SEP
11
SEP
13
SEP
17

 

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Sectioning Tool Training for Language Courses


Duration: 1.5 hours
Recommended for: Language Departments Administrators and Instructors

Language courses present a unique challenge in that many students swap section times at the start of the term. It is important to have accurate student enrollments in each section of the course. This training is geared towards teaching language instructors and administrators how to swap students among the different enrollment sections. This course reviews sectioning tool features and provides a live demonstration using a sample course.

2018-2019 Training Dates:

AUG
07
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Managing Advising Groups

Managing Advising Groups Training


Duration: 1 hour
Recommended for:  House Administrators, Department Administrators

Have you had a change in faculty dean or director of studies? Do you have a new ADUS in your department or a resident dean going on sabbatical? Department Administrators and House Administrators are welcome to this training to learn how to maintain the list of key leadership positions updated in my.harvard. Advising groups are the mechanism to give chairs, directors, deans, and administrators access to student records and related functions in my.harvard.

2018-2019 Training Dates:

AUG
15
JAN
16

Declaration of Concentration

Declaration of Concentration Training


Duration: 1 hour
Recommended for: Directors of Undergraduate Studies, Undergraduate Program Administrators

This training is designed for Undergraduate Program Administrators and Directors/Assistant Directors of Undergraduate Studies. It will provide an overview of the declaration of concentration tool, review the deadline and timing of this College requirement, and discuss options for plans of study.

2018-2019 Training Dates:

OCT
05
 

Suggest a Training

If you need help with a specific topic that is not listed here, please complete our suggestion form. We welcome your feedback and will continue to expand our curriculum as needs arise.