Harvard Faculty of Arts and Sciences Registrar's Office

ACTION ITEM

Secondary Field and Language Citation Approval Due
May 16th

Follow four easy steps to review and approve your candidates

Query, Review, Approve, Send

Dear Colleague,

Please follow the steps below or the full instructions in SharePoint to access your candidate list and send your approvals.

Step 1: Query and download your list of candidates

Log into admin.my.harvard.edu
Navigate to your HCOL Concentration Workcenter.
On the Navigations tab go to the Graduation section
Select your appropriate report: List of Secondary Candidates or List of FLC Candidates
Enter your department code or use the magnifying glass to identify it

When your list loads, click Excel Spreadsheet link, and save the file for your records.

Step 2: Secondary Field Audit Double Counting Rule

Navigate to the Reports tab of your HCOL Concentration Workcenter.
Enter the term 2242 and your plan

If the results say, "No matching values were found," the audit pulled no records in violation of the double counting rule according to the Academic Advising Report. If records are present, please review the student and update the record as necessary.

Step 3: Review your candidate list

Check to make sure these candidates have met the requirements for your secondary field or foreign language citation.

Log into my.harvard.edu
Navigate to Teaching/Advising portal
Advising Dashboard (AAR)
Navigate to the Sectioned tab
- Select Spring 2024 in the Expected Grad Term drop down
- Secondary Field or Foreign Language Citation in the Acad Plan drop down
- Click "Apply"

Step 4: Attach and approve

Attach the file with encryption in Outlook (do NOT send via secure file transfer) and draft one of the following emails:

Body of email if approving all candidates: All of May 2024 candidates attached are approved for a [Secondary Field/Foreign Language Citation] in [Subject]
Body of email if not all candidates are approved: All of May 2024 candidates attached are approved for a [Secondary Field/Foreign Language Citation] in [Subject] except for the students with the HUIDs listed below.

Once we receive this confirmation, if any students are not approved, we will remove the secondary field or foreign language citation from their records.