• For help with business process questions contact us at courses@fas.harvard.edu or 617-496-5212
  or book a 1 on 1 appointment with Jocelyn Guizar
• For help with technical issues (log-in problems, page not loading, "spinning wheel," etc.) contact ithelp@harvard.edu

1. Contact sis_access@fas.harvard.edu to request my.harvard admin access.
2. Contact courses@fas.harvard.edu to get added to our communications list.
3. Review the orientation slides from the 101 training.
4. Register for upcoming trainings.
5. Review and Bookmark these FAS policy resources:
   • Summary of the FAS Schedule Legislation
   • FAS Faculty Handbook - Course Administration
   • FAS Faculty Handbook - The Grading System
   • FAS Guidelines for Courses

Our office conducts 24+ curriculum trainings a year, based on 7 core classes that repeat year-round. We recognize that each department has unique curriculum needs. Contact us for additional training support on topics that are not covered by our program.

YouTube Playlist
Review our Playlist for video tutorials and pre-recorded trainings.

2020 Training Schedule
Below are the PowerPoint presentations for each training.

• Curriculum Management Workflows last updated 6.1.20
  The Workflows are step-by-step instructions for all curriculum processes. Note: this document presuppose basic familiarity with admin.my.harvard and Course Search (and Preview), as well as basics covered in the intro trainings.
• Data Refresh Schedule
• Common Changes to SOC (Cheat Sheet)
• Using the FAS Curriculum WorkCenter 
• Interpreting the WorkCenter Results
• How to Use the Course Balance Tool
• Introduction to the Enrollment Dashboard

• The Harvard College Handbook for Students contains a concise review of the rules and procedures of Harvard College with which students are expected to be familiar.
• The Graduate School of Arts and Sciences Handbook describes the regulations and rules that apply to students in the Graduate School of Arts and Sciences.
• The Faculty of Arts and Sciences Information for Faculty is intended to serve as a convenient reference for the educational policies of the Faculty of Arts and Sciences (FAS).

"Course updates are not appearing in Course Search"

• Data Refresh
  Most catalog data refreshes take place overnight. Have you given the system at least one day for your catalog change to appear in Course Search / Preview?
  Most schedule changes appear incrementally. Have you given the system at least one hour for the schedule change to appear in Course Search / Preview?
• Schedule Print
  Is the "Schedule Print" box enabled in the Schedule of Classes? Contact us to have it added to the Catalog to prevent future issues.
• Documentation
  If you did not use documentation, check the Workflow documentation steps to see if anything has been missed.
• Effective Date
  Effective dating in Course Catalog is 8/15/YYY for changes that should be effective for the fall term, and 1/15/YYYY for changes that should be effective for the spring term. There are exceptions: brackeiting and inactivating dates should be effective as of the closeset upcoming deadline from today, e.g. today is 6/15/2020, so the closeset deadline in time is 8/15/2020.

"I'm trying to add an instructor to a class but they are note appearing."

• Permission
  Has the "permission" to teach in your department been added? See the Workflow for Update Inst/Adv Table for adding your department to the instructor's list of approved departments.
• Effective Date
  If you've given instructors permission to be added to your department courses and the instructor still won't appear check the effective date in the Inst/Adv table. The effective date for the Inst/Adv table should always be today's date UNLESS we are past the courses deadline. If past the courses deadline, contact us to backdate your edits to 1/15 for spring or 8/15 for fall.

• Can I delete a course?

No. Please never delete a course. Deleting courses creates "orphaned" data.

• What if I accidentally created a course and want to have it deleted?

That is ok! Just make sure to un-schedule that course if it’s scheduled and inactivate it. Then, the next time you need to create a new course, “recycle” that ID and change the course setup in accordance with the new course. It’s ok to recycle an unused ID because it has not been introduced to the enrollment process.

• I received the error: “Resource: PS_EVENT_LAST_TBL is in use by __________”

We can fix that! Take a screenshot of the error and send it to courses. This error happens when the system is overtaxed, most commonly before / during start of term.

• I received the error: "No Qualifying Components were found for Auto Creation. (14600,509)”

The Auto Create box must be checked for all secondary components in the Course Catalog and Class Associations for this error to resolve.

• AY 2020-21 Schedule of Activities temporarily off-line
• Deciphering a Term Number
• Checklist: Review Classes for Upcoming Term 
• Checklist: Proper Class Setup for Sectioning
• Checklist the Registrar's Office Sends to Faculty in January and August
• Guide for Course Changes with the New Gen Ed Curriculum